Online and Hybrid Events - Speaker Management Software

Do more with less

Virtual event budgets can be tight. Control costs by automating routine tasks and eliminating unnecessary work.

Deliver quality events

Hybrid events can be complex. Stay organised, keep everything in one place and collaborate easily.

Stay in control

The web is a global stage. Avoid embarrassing mistakes and make last-minute changes with no fuss.

Virtual and hybrid events can have a different a business model to in-person events. Sponsors and exhibitors are more reluctant to pay for exhibition stand space and online delegates are less motivated to pay for tickets. However, exhibitors and sponsors recognise that content that they deliver at online events can reach a global audience, so they are more willing to pay for sponsored sessions.

Event planners working with tight budgets can make efficiency gains by using Lineup Ninja to automate much of the routine admin involved in managing speakers.

Hybrid events can add a new level of complexity to event content management. Delivering online and in-person programmes, with a mixture of on-demand and live content, while maximising audience engagement is hard.

Lineup Ninja helps you stay organised, so you can focus on curating a great show.

Gathering event content

Flexible submission and review tools: manage offers for online and live content in one place. Automated emails to speakers and reviewers save you hours of repetitive work.

Smart agenda planning

Smart Agenda Planning technology helps you plan pre-recordings, plus live (online and face-to-face) sessions. Our unique auto-scheduling tools make planning quick and easy.

Publishing to web and mobile apps

Publish your event program to the web app included with Lineup Ninja, your event website and/or your preferred event mobile app. Program updates and late-breaking changes can be pushed out in a couple of clicks.

Slide deck management

Gather speakers' slides in one place and share with reviewers.

Gathering event content

Lineup Ninja's flexible forms and templates support several content-gathering processes:

Call for papers
Speaker invitations (e.g to deliver editorially-generated content)
Sponsor session submissions

You can combine them however you need to for your event, run as many as you need and run them simultaneously.

Run an open call for papers (with or without a formal review process), where speakers can propose their own session title, description etc:

Design and publish your call for papers forms. Add event branding and a wide range of question types.

Design your review system: open or blind reviews, questions for reviewers, scoring system, feedback for submitters and more.

Configure templates for automated emails to submitters and reviewers.

Manage submissions and uploaded files. Assign submissions to reviewers, collate reviewers' scores and recommendations. Decide which submissions to accept and inform submitters of decisions via automated emails.

Capture speakers' availability and practical requirements, and request speakers confirm their attendance.

Brand your call for papers

Ask speakers if they want to deliver in-person or online

Generate your own session topics and invite speakers to deliver them:

Create editorially-generated session titles, or crowd-source content by inviting your audience or sector specialists to suggest topics.

Invite speakers to deliver specific sessions. Use a form to capture their biographical details, availability and resource needs.

Invite keynote speakers to deliver talks on suggested topics, or subjects of their own choice. Capture their biographical details via a form for later publishing via web & app.

Invite your speakers

Reserve sessions on your program for sponsors or exhibitors to deliver content, host conversations, give product demonstrations and more:

Schedule sessions that will be sold to sponsors.

Create a form to capture sponsors' session descriptions and declarations that content will meet editorial guidelines.

Review the proposed content to ensure it meets the event guidelines and is suitable for publication.

Capture sponsors' resource needs for sessions.

Schedule sessions to be sold to sponsors

Review sponsors' proposed content

Our Smart Agenda Planning technology helps virtual and hybrid event planners save hours of tedious and frustrating scheduling work:

Build an outline timetable to fill with your sessions. This can include scheduling pre-recording of on-demand sessions several weeks before the event.

Define physical or virtual locations. Set locations' capacities based on size & layout (physical locations) or platform license/bandwidth limits (virtual locations).

Define tracks (AKA themes, topics, streams). Associate them with physical or virtual locations if appropriate. Set limits to how many sessions in a given track can run at any one time.

Create sessions manually or from submissions. Create session scheduling rules to ensure that sessions occur at a suitable time and place. E.g. "Live Q&A x must happen immediately after Live Stream of talk y".

Manually add speakers, panelists, moderators etc. or copy them from submissions. Lineup Ninja will make sure you don't double book speakers.

Build your agenda