Speaker Management Software

Fast-track your festival planning with our professional submission and scheduling tools

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We help festival organisers to

Invite artists to apply for their festival

Manage artist submissions

Decide which artists to accept onto the festival lineup

Plan the schedule for the festival lineup

Publish the festival lineup to web and mobile

Artist submission management

Our call for speakers software helps exhibition managers to:

Design and publish a call for speakers form
Capture speakers’ track/theme preferences
Capture speakers’ resource requirements (e.g. equipment requests etc).
Capture speakers’ availability (e.g. can only make first day of show)
Keep track of speakers’ submissions including uploaded files
Invite reviewers, if required
Assign submissions to reviewers individually or in bulk
Anonymise submissions if required
Collate reviewers’ scores and recommendations
Feed reviewers’ comments back to speakers
Inform speakers of accept/decline decision
Combine submissions to form a panel session, if required
Request that speakers confirm their attendance and delivery of the session

Publish a call for speakers to offer topics of their choosing.

Speaker Recruitment

With Lineup Ninja, you can:

Crowdsource session topics: design and publish a form and invite sector specialists to recommend session titles, or
Generate a list of session titles in-house (e.g. from desk research on the sector)
Recruit speakers to those sessions

Invite speakers to deliver a session, or join a panel on a topic that you’ve chosen.

Exhibitor session submissions

With Lineup Ninja, you can:

Design and publish a submission form for exhibitors who have paid for sessions
Capture exhibitors’ resource needs
Allow exhibitors to choose tracks and/or locations.

Capture details of sessions that exhibitors have paid for, so you can use them to promote the exhibition, and share them with attendees.

Program planning

Our exhibition program planning tools help exhibition planners to:

Build an outline learning program
Define stages, set their capacity and opening times
Define tracks (AKA themes) and associate them with stages
Configure resources (e.g. A.V. equipment etc) and associate them with stages
Create speakers and sessions from speakers’ submissions
Manually add speakers, e.g. panel chairs
Manually add sessions
Assign speakers to sessions
Create session scheduling rules
Schedule sessions on stages with the right track, capacity and resources
Schedule sessions at times that don’t clash with others (e.g. speakers in two places at once), and that respect session ordering rules.
Make last minute changes and additions to the program
Publish the agenda to web, mobile and third-party apps

Exhibitions that take place over multiple days with learning programs across several stages are complex to schedule. Mistakes are easy to make, can disappoint attendees, annoy speakers, create stress for staff and damage the show’s reputation. Lineup Ninja is here to help.

Attendee program app

Our attendee web app allows exhibition planners to:

Publish the learning program to mobile and web
Keep attendees informed of changes to the agenda
Give attendees a way to create personalised agendas and sync sessions to their calendars.

A learning program app can allow exhibition planners to keep attendees up-to-date with last minute changes to the program.