Exhibition Program Planning - Speaker Management Software

Do more with less

Managing speakers can be a huge time-sink. Control costs by automating routine tasks and eliminating unnecessary admin.

Deliver quality events

Exhibitions often have several streams of activity to manage. Stay organised and collaborate with team members easily.

Stay in control

Avoid embarrassing scheduling mistakes and make last-minute program changes with no fuss.

Manage your exhibition program more efficiently with smart call-for-speakers and program scheduling tools

Managing an exhibition's learning program can be complicated and time consuming. Running a call for speakers, recruiting keynotes, panelists and moderators, gathering sponsored session details, scheduling and publishing the program and keeping everyone informed involves collecting and tracking a lot of data.

Call for speakers

Flexible submission and review tools: manage an open call for speakers, invited speakers and sponsor content in one place.

Smart agenda planning

Smart Agenda Planning technology saves you hours when scheduling presentations, panel discussions, round-tables, and sponsor sessions.

Publishing to web, mobile and signage

One-click publishing to multiple end-points makes it easy to push out updates. Agenda web app included, or integrate with your preferred event app.

Slide deck management

Gather speakers' slides in one place and share with reviewers and A.V. Technicians.

Maximise collaboration

Unlimited user licenses for all tiers.

Grow sponsor revenue

Make it easy for sponsors to contribute content to your event.

Develop your people

Keep your teams' skills fresh by giving them modern event management tools.

Gathering your event content

Run several content-gathering processes at the same time: an open call for speakers, speaker invitations (for editorially-generated content and keynote speakers), and to capture sponsors' session details.

Run an open call for speakers (with or without a formal review process), where speakers can propose their own session title, description etc:

Build your call for speakers forms. Add event branding and choose from a wide range of question types.

Design your review system: open or blind reviews, questions for reviewers, scoring system, feedback for submitters and more.

Configure automated emails to save hours emailing submitters, speakers and reviewers.

Manage submissions: assign them to reviewers, collate reviewers' scores and recommendations. Decide which offers to accept and inform submitters of decisions via automated emails.

Capture speakers' availability (useful for scheduling later), and request that they confirm their attendance once you have accepted them.

Capture speakers' physical, practical or resource needs.

Add branding to your call for speakers

Generate your own session topics and invite speakers to deliver the sessions:

Create editorially-generated session titles, or crowd-source content by inviting your audience or sector specialists to suggest topics.

Invite speakers to deliver specific sessions. Use a form to capture their biographical details, availability and resource needs.

Invite keynote speakers and capture their biographical details via a form for later publishing.

Invite your speakers

Reserve sessions on your program for sponsors or exhibitors to deliver content, host conversations, give product demonstrations and more. Then collect session details as the sessions are sold to sponsors:

Schedule sessions that will be sold to sponsors.

Create a form to capture sponsors' session descriptions and declarations that content will meet editorial guidelines.

Review the proposed content to ensure it meets the event guidelines and is suitable for publication.

Capture sponsors' resource needs for sessions.

Review sponsors' submissions

Our award-winning Smart Agenda Planning technology helps exhibition planners to:

Build an outline timetable to fill with your sessions.

Define locations. Set locations' capacities based on size & layout.

Define tracks (AKA themes, topics, streams). Associate them with locations as appropriate.

Create sessions manually (e.g. for editorially generated content) or from submissions (e.g. call for speakers or sponsor sessions).

Manually add speakers, panelists, moderators etc. or copy them from submissions. Lineup Ninja will make sure you don't double book speakers.

Allocate physical resources to match speakers' needs, ensuring that provision matches requirements.

Build your program

Stop wasting hours double-checking scheduling details. Let Lineup Ninja's Smart Agenda Planning technology do it for you... '

Our agenda app allows exhibition planners to tell visitors what's happening in each theatre.

Our attendee web app allows you to:

Publish your program to mobile and web. Save costs by using the web app included with Lineup Ninja.

Alternatively, integrate your program data into your website and event mobile app via various integrations (see below).

Push out last-minute program changes with just a couple of clicks.

Publish your agenda to mobile & web in a few clicks

Share your program

Publish realtime agenda information to screens around your venue directly from Lineup Ninja.

Publish your program to digital displays around the venue.

Save hours transferring agenda information from spreadsheets into Powerpoints.

Publish last-minute agenda changes to your screens with just a couple of clicks.

Publish your agenda to onsite signage